How To Lead A Brainstorming Meeting That Pours Down Ideas

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How To Lead A Brainstorming Meeting That Pours Down Ideas

Innovation and ideation through brainstorming are such important things in the creative space.  We have to continuously protect the processes involved otherwise, our creative output becomes flat.  

Today, I asked a colleague and video director, Ben Stapley to share some of the tricks of the trade he uses when facilitating a brainstorming meeting.  Enjoy!

The creative process can feel like capturing lightning in a bottle, especially when brainstorming.

Below are some steps to ensure you release the creative talent on your team and leverage your brainstorming meetings to the max.


Communicate The Scope Beforehand

A lot of creatives are quick on their feet and love to spitball ideas. But not every creative person is wired this way. Not everyone develops their best ideas in the midst of a brainstorming meeting. Some thrive with time and thought. So communicate the scope of the discussion beforehand to aid folks who like to mull over ideas.

Think Aspirationally Before Practically

Start the meeting by asking your team what they want to do not what they can do. This helps them aim for the moon before your budget pulls them back to earth.  When you do come up with that cosmic idea, it will have so much energy and enthusiasm around it, that your team will find a way to pull it off.

Remove The Pressure 

Pressure is the greatest roadblock to releasing creativity.  So identify and remove every avenue of pressure

Acknowledge The 9:1 Ratio

If 10 ideas are suggested then 9 will suck and 1 will be good.  Acknowledging this ratio upfront empowers people to voice their many bad ideas to help them find their limited good ideas.  I’ll often start this process with a couple of terrible ideas to model a safe environment for all ideas.

Brainstorming ideas

Write Down Ideas 

This simple suggestion has a couple of benefits. It ensures no idea is missed throughout the meeting. It allows the visual learners to keep track of what’s been said. It enables you to cluster concepts and start developing themes.  It honors participation – people know you value their ideas when they see you write them down.

Get A Transcriber

Ideas in a brainstorming meeting are similar to popcorn in the microwave. At first they pop up slowly, but as the creative temperature rises, the ideas start to explode at a quicker pace. A transcriber can record this frenzy of ideas. This releases you from taking notes and allows you to keep the creative conversation at a heated level.

brainstorm meeting rewards work

Generate Ideas Through Rewards

Capitalize on the desire to be rewarded in your brainstorming meetings.  When you reward an idea, it generates new ones.  Reward every idea by vocalizing praise and tossing out fun-sized candy bars.  Reward great ideas with a high five.  It may feel juvenile running around a conference table high-fiving folks, but people will crave this validation.  Every meeting I reward the most outlandish idea with a $5 giftcard to Starbucks.

Meet Earlier Than Needed

You don’t want folks thinking about what’s after the meeting during the meeting.  If your team is thinking about executing ideas they won’t be suggesting ideas.  So schedule your brainstorming with extra time to deliver the concepts that get generated.  If you think meeting in October is fine then meet in September.

Crockpot Not A Microwave

The creative process is similar to serving up a delicious dish. Slow cooking your ideas brings out the fullest flavors. Yes, you could microwave your concepts, but that just gets them warm and rubbery. So instead crockpot them by giving your meeting enough time to circle back and unpack concepts as you go.
Don’t turn the idea tap off once the meeting ends.  You may feel like you’ve squeeze the lemon dry by the end of your meeting.  You haven’t.  The potential for ideas is limitless, so encourage folks to send in post-meeting concepts.



Ben StapleyOver the past 20 years Ben has created and captured memorable moments & media for individuals, non-profits & corporations across the globe. Some of the fields that he has worked in include teaching, videography, photography, stage design, radio, reporting & producing. He received a BA in Video Communication from MBI in Chicago. After graduating, he worked in Toronto as a television reporter and producer for Context, a national news program. In 2005, he began working for South Ridge Community Church in NJ as the Director of Programming & Media. In 2011, he received his MDiv from Biblical Theological Seminary.  In 2016, he starting working for Liquid Church in NJ as the Video Director.  He lives in beautiful Hunterdon County, NJ with his wonderful wife, Rose, and their lovely daughters, Violet & Scarlet.


Kenny Jahng is a content marketing advisor and communications strategist who helps nonprofit, cause-driven and faith-based organizations / churches. You can connect with Kenny on Twitter @kennyjahng

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